Read the obligations
AI extracts closeout requirements from the actual project documents and maps them to trades.
AI closeout coordinator
Close the project.
Release the money.
CloseoutPilot reads the project requirements, chases every subcontractor, checks what comes back, and builds the turnover package—without turning your PM into a document collector.
Built for commercial GCs and specialty contractors.
Contract-specific register Automated trade follow-up Human review only for exceptions
SAMPLE PROJECT
Northview Medical Office
Northview Health
active
Closeout complete84%
175requirements
147accepted
2exceptions
$187,400retainage
INTERACTIVE PRODUCT PREVIEW
Give it the project. It builds the closeout plan.
This public preview shows the shape of the workflow without sending your document anywhere. Sign in to run real private AI analysis against a live project.
AI REQUIREMENT REGISTER
Choose a PDF to preview the workflow
0spec sections
0requirements
0trade matches
0need confirmation
01
O&M manual — AHU-1 / AHU-2Mechanical
Accepted
02
Panel schedules + record drawingsElectrical
AI review
03
NFPA test certificateFire Protection
Missing
04
20-year manufacturer warrantyRoofing
Accepted
Choose a PDF to reveal the sample register. Your file stays local in this public preview.
CONTINUOUS CLOSEOUT
Start collecting before the final month becomes a fire drill.
Run the chase
Subcontractors receive precise requests, upload links, reminders, and escalating follow-ups automatically.
Check what comes back
Submissions are compared to the requirement. Obvious gaps go back to the sender before reaching your PM.
Turn over cleanly
Accepted documents are organized into an indexed package with an auditable requirement trail.
THE OPERATING PRINCIPLE
The software handles the routine. Your PM handles judgment.
Missing docs, reminders, organization, first-pass checks and reporting happen continuously. Ambiguity lands in a small exception queue.
FOUNDING ACCESS
Priced like software. Expected to work like a coordinator.
We are opening a small founding cohort around live commercial projects while the workflow is hardened.
FOUNDING COMPANY PLAN
$499/ month
For contractors that want closeout running in the background instead of living in a PM's inbox.
- Up to 3 active projects
- Unlimited subcontractor contacts
- AI requirement extraction and submission review
- Automated reminders and escalation
- Final turnover package